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Refund Guidelines & Schedule
 

Last revised on June 26, 2014

The Study Abroad Center (SAC) sustains a number of expenses overseas well before you arrive to your study abroad destination. In all instances, SAC is working with private providers, governmental agencies and foreign institutions, most of which do not issue refunds. For these reasons, if you withdraw from a program as a “committed” participant, this expense will be your responsibility. In order to keep costs low, commitments for program expenses are done months in advance of the program. It is essential that students be aware of the financial commitments when committing to a program.

Be sure to check out the page on how to withdraw.

Study Abroad Application Fee ($65)

This is a non-refundable fee. Only “committed” participants will receive a refund of the $65 application fee if their program is cancelled. Students who had withdrawn prior to program cancellation will not be refunded. This fee is only transferrable to another program in the same term if the participant is not yet in the “committed” stage. This fee is non-transferrable from term to term. These terms are: Fall, Academic Year, Winter Break, Spring, Spring Break, and Summer.

Study Abroad Mandatory Regents' Fee

This fee is assessed to students once the applicant is in the “committed” status. This fee is non-refundable unless the program is cancelled. The fee will be refunded only to “committed” participants of the cancelled program. Students who had withdrawn prior to program cancellation will not be refunded.

  • Academic year: $500
  • Semester: $375
  • Short-term: $160
  • Non-UNI: $200 (AY 2014-2015), $400 (AY 2015-2016)

Program Deposit

All short-term instructor-led programs and some short-term non-instructor-led programs require a program deposit in order to be “accepted”. This is a non-refundable fee. Only “committed” participants will receive a refund of the program deposit if their program is cancelled. Students who had withdrawn prior to program cancellation will not be refunded. This fee is only transferrable to another program in the same term if the participant is not yet in the “committed” stage. The program deposit is non-transferrable from term to term. These terms are: Fall, Academic Year, Winter Break, Spring, Spring Break, and Summer.

Semester & Academic Year Program Refund Schedule

Should circumstances force you to withdraw from the program prior to departure; you will receive a refund of applicable program tuition and fees according to the following schedule:

12 weeks prior to the UNI first day of classes for the respective semester, you will receive a refund of 100% applicable tuition. The Study Abroad application fee, the mandatory Regents’’ fee and applicable deposits will not be refunded.

Less than 12 weeks, but prior to 8 weeks before the UNI first day of classes for the respective semester, you will receive a refund of 65% of the applicable tuition and 100% of the UNI technology fee. The Study Abroad application fee, the mandatory Regents’’ fee and applicable deposits will not be refunded.

Less than 8 weeks but at least 4 weeks prior to the UNI first day of classes for the respective semester, you will receive a refund of 15% of the applicable tuition and 100% of the UNI technology fee. The Study Abroad application fee, the mandatory Regents’ fee and applicable deposits will not be refunded.

Less than 4 weeks prior to the UNI first day of classes for the respective semester, you will receive no refund.

No refunds will be given for withdrawals during the course of the program.

Short-Term Instructor-Led Program Refund Schedule (Winter break, Spring break, Summer)

Should circumstances force you to withdraw from the program prior to departure; you will receive a refund of program expenses, applicable tuition and fees according to the following:

While in “pending documents” or “accepted” status, you will not be considered part of the program therefore you will not be charged mandatory Regents’ fee, UNI tuition and fees, or program expenses. Once you are in the “committed” status, you will be responsible for mandatory Regents’ fee, UNI tuition and fees, and program expenses. No refunds will be given for withdrawals in the “committed” status. No refunds will be given for withdrawals during the course of the program. NOTE: If a student who withdraws from a program at any point secures a suitable replacement that applies and commits to the program, the student's refund of tuition, program expenses and applicable deposits will be considered on an individual basis. The Study Abroad application fee and program deposit will not be refunded.

Non-Instructor Led Program Refund Schedule

Should circumstances force you to withdraw from the program prior to departure; you will receive a refund of applicable program tuition and fees according to the following:

While in “pending documents” or “accepted” status, you will not be considered part of the program therefore you will not be charged mandatory Regents’ fee, applicable tuition and fees, or program expenses. Once you are in the “committed” status, you will be responsible for mandatory Regents’ fee, applicable tuition and fees, and program expenses. No refunds will be given for withdrawals in the “committed” status. No refunds will be given for withdrawals during the course of the program.

Additional Guidelines

UNI Study Abroad Center has no control over weather related events, natural disasters, airline delays and/or cancellations, international events, and will not be responsible to refund any cost related to the program.

If a student is dismissed from a program due to behavioral, academic, legal, or other related issues, no refunds will be given.

If a student chooses not to participate in a program activity (such as a field trip, excursion, cultural event, included meals, etc.), no portion of the program cost will be refunded.

Once a student is in the “committed” status and withdraws or ceases participation in the program due to, but not limited to serious illness, death, or death within the immediate family, the participant/guardian must contact the Study Abroad Center immediately for assistance and advice. It is advised to file a claim to their travel and/or health insurance provider(s).

Once a student is in the “while abroad” status and ceases participation in the program due to, but not limited to serious illness, death, or death within the immediate family, the participant/guardian must contact the Study Abroad Center immediately for assistance and advice. It is advised to file a claim to their travel and/or health insurance provider(s).

Once a student's participation in study abroad is "rejected" by UNI and/or the foreign instiutuion, no portion of the program cost will be refunded.

If a student travel is not authorized or is revoked, no portion of the program cost will be refunded.

If a student does not travel because of concerns for personal safety, no portion of the program cost will be refunded.