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Refund and Withdrawal Guidelines

Refund and Withdrawal Guidelines

 

Last revised on April 18, 2016

The Study Abroad Center (SAC) sustains a number of expenses overseas well before you depart for your study abroad destination. During the planning process for every program, SAC works with private providers, governmental agencies, and foreign institutions, most of which do not issue refunds.  For these reasons, if you withdraw from a program as a “committed” participant, these expenses will be your responsibility.  Securing the lowest possible program costs requires that commitments for program expenses are made months in advance of the program.  It is essential that students be aware of these advance financial commitments when committing to a program.

Be sure to check out the page on how to withdraw.

Non-Refundable Fees 

Study Abroad Application Fee ($75)

This is a non-refundable fee. Only “committed” participants will receive a refund of the $75 application fee if their program is cancelled. Students who withdraw prior to program cancellation will not be refunded. This fee is only transferable to another program in the same term if the participant is not yet in the “committed” stage. This fee is non-transferrable from term to term. These terms are: Fall, Academic Year, Winter Break, Spring, Spring Break, and Summer. 

Participants are required to pay the $75 application fee online in the pre-decision stage.

Study Abroad Mandatory Regents' Fee

This fee is assessed to students once the applicant is in the “committed” status. This fee is non-refundable unless the program is cancelled. The fee will be refunded only to “committed” participants of the cancelled program. Students who withdraw prior to program cancellation will not be refunded. 

  • Academic year: $500
  • Semester: $375
  • Short-term & Summer School: $175
  • Non-UNI: $300

Participants are billed the Study Abroad Mandatory Regent’s fee on their U-Bill at the time of term billing.  Participants that withdraw during the “committed” stage will be billed at the time of withdrawal.

Program Deposit

All short-term instructor-led programs and some short-term non-instructor-led programs require a program deposit in order in order for a student’s application to be “accepted”. This is a non-refundable fee. Only “committed” participants will receive a refund of the program deposit if their program is cancelled. Students who withdraw prior to program cancellation will not be refunded. This fee is only transferable to another program in the same term if the participant is not yet in the “committed” stage. The program deposit is non-transferrable from term to term. These terms are: Fall, Academic Year, Winter Break, Spring, Spring Break, and Summer.

Timeline of Withdrawal & Financial Responsibility for Tuition & Applicable Fees

The following charts outline the timeline for withdrawals from a study abroad program for the respective program types as well as the financial responsibility of the student with regard to tuition and applicable fees. Note, the above-mentioned “Non-Refundable Fees” are the financial responsibility of the participant and not included in the charts. 
 

“Committed” Status: Semester, Academic-Year, & Summer School Exchange Programs
Timeline of Withdrawal 
(prior to UNI first day of classes for respective term)
Financial Responsibility for Tuition
 
12 weeks or more You will receive a refund of 100% of applicable tuition
Less than 12 weeks, prior to 8 weeks You will receive a refund of 65% of the applicable tuition
Less than 8 weeks, prior to 4 weeks You will receive a refund of 15% of the applicable tuition
Less than 4 weeks  
No refunds will be given for withdrawals during the course of the program.
Since exchange spots are limited, refunds for students in the "committed" status will be reviewed on a case-by-case basis. Any and all foreign institution fees already assessed to the Study Abroad Center will be charged to the student. This will also be determined on a case-by-case basis.
 
“Committed” Status: Semester, Academic-Year, & Summer School Partnership/Regents Programs
Timeline of Withdrawal 
(prior to UNI first day of classes for respective term)
Financial Responsibility for Tuition and Applicable Fees
 
12 weeks or more You will receive a refund of 100% of applicable tuition and 100% of the UNI technology fee
Less than 12 weeks, prior to 8 weeks You will receive a refund of 65% of the applicable tuition and 100% of the UNI technology fee *
Less than 8 weeks, prior to 4 weeks You will receive a refund of 15% of the applicable tuition and 100% of the UNI technology fee *
Less than 4 weeks You will receive no refund of the applicable tuition and fees *
No refunds will be given for withdrawals during the course of the program.
(*) If the Study Abroad Center has paid any foreign institution fees on behalf of the student, the student will be charged the full amount of what SAC has already paid out. This will be determined on a case-by-case basis. 
 
Instructor-led Program Students
Timeline of Withdrawal 
(prior to UNI first day of classes for respective term)
Financial Responsibility for Tuition and Applicable Fees
 
While in “pending documents” status You will not be considered part of the program, therefore you will not be charged mandatory Regents’ fee, UNI tuition and fees, or program expenses
While in “accepted” status You will not be considered part of the program therefore you will not be charged mandatory Regents’ fee, UNI tuition and fees, or program expenses
While in “committed” status You will be responsible for mandatory Regents’ fee, UNI tuition and fees, and program expenses. No refunds will be given for withdrawals in this status
No refunds will be given for withdrawals during the course of the program.
If a student who withdraws from a program at any point secures a suitable replacement student applicant that applies and commits to the program, the student's refund of tuition, program expenses, and applicable deposits will be considered on an individual basis. In such cases, the application fee and program deposit will not be refunded.
 
"Committed" Status: Non-UNI Programs
Timeline of Withdrawal 
(prior to UNI first day of classes for respective term)
Financial Responsibility for Applicable Fees
 
12 weeks or more You will receive a refund of 100% of the UNI technology fee
Less than 12 weeks, prior to 8 weeks You will receive a refund of 100% of the UNI technology fee 
Less than 8 weeks, prior to 4 weeks You will receive a refund of 100% of the UNI technology fee 
Less than 4 weeks You will receive no refund of the applicable fees 
No refunds will be given for withdrawals during the course of the program.
Students participating in Non-UNI programs, in which the students pays program fees directly to the provider, must work directly with that provider to obtain any possible refunds. The SAC will have no involvement in the process of securing refunds from Non-UNI program providers.

Billing in “Committed” Status Prior to UNI First Day of Classes for the Respective Term

Students will be billed the Study Abroad Mandatory Regent’s Fee, CISI insurance, and any applicable program fees/tuition immediately after withdrawal.

Additional Guidelines for ALL Programs

UNI Study Abroad Center has no control over weather-related events, natural disasters, airline delays and/or cancellations, international events, and will not be responsible to refund any cost related to the program.  If a student does not travel because of perceived concerns for personal safety, no portion of the program cost will be refunded.

If a student is dismissed from a program due to disciplinary, academic, legal, or other related issues, no refunds will be issued.

If a student chooses not to participate in a program activity (such as a field trip, excursion, cultural event, included meals, etc.), no portion of the program cost will be refunded.  These are packaged pieces to an itinerary and cannot be individually charged or selectively refunded. 

Once a student is in the “committed” status and withdraws or ceases participation in the program due to, but not limited to serious illness, death, or death within the immediate family, the participant/guardian must contact the Study Abroad Center immediately for assistance and advice. It is advised to file a claim to their travel and/or health insurance provider(s).

Once a student is in the “while abroad” status and ceases participation in the program due to, but not limited to serious illness, death, or death within the immediate family, the participant/guardian must contact the Study Abroad Center immediately for assistance and advice. It is advised to file a claim to their travel and/or health insurance provider(s).

If a student's participation in study abroad is "rejected" by UNI and/or the foreign institution, no portion of the program cost will be refunded.

If a student’s ability to travel is not authorized or is revoked, no portion of the program cost will be refunded.

Study Abroad Center attempts to minimize the cost impact of a student’s withdrawal from our programs.  Students wishing to contest the amount owed as a result of their withdrawal, need to hand-deliver a written request. This letter should include an explanation detailing their withdrawal decision. Appeal letters must be received within 5 business days of the written withdrawal request.